EPF scheme is among one of the largest and biggest saving schemes available to Indian employees. The key benefits of the scheme are mentioned below:
If you have just joined your first registered company for a job, you need the following documents to get your Universal Account Number.
Visit the EPFO Website
To register the organisation, the employer will need to visit the EPFO portal, which is https://www.epfindia.gov.in/site_en/index.php and click on the option that says, ‘Establishment Registration’.
Select Establishment Registration
Clicking on ‘Establishment Registration’ will lead you to the next page, which is https://registration.shramsuvidha.gov.in/user/register, where the manual can be downloaded. The user manual must be read completely by a new user before registration.
Select Download Manual
Click on ‘Sign Up’ Button.
Select Sign-up Button
Clicking on ‘Sign Up’ will ask for the Name, Email, Mobile Number, and Verification Code to be filled. After these details are filled, click on ‘SIGN UP’ to create your account.
Enter Basic Details
There will be an option called ‘Registration for EPFO-ESIC’
The next page will give you an option called ‘Apply for New Registration’. Clicking on that will give two options called ‘Employees’ State Insurance Act, 1948’ and ‘Employees’ Provident Fund and Miscellaneous Provision Act, 1952’, which can be checked and then click on the ‘Submit’ button
Apply for New Registration-
This leads you to a page where the details of the employer such as Establishment Details, eContacts, Contact Persons, Identifiers, Employment Details, Particulars of workers, Branch/Division, Activities, and Attachments are mentioned. All mandatory details that must be filled under each section are displayed with a red asterisk.
The summary of the registration form can be viewed on the dashboard.
Click on the ‘Submit’ button to submit the registration.
Click on Submit Button
This is followed by the employer’s Digital Signature Certificate (DSC) registration. For a fresh EPF registration application, DSC registration is mandatory.
After filling all the “Registration Form for EPFO” and attaching the relevant documents, the employer’s Digital Signature Certificate (DSC) is to be uploaded and attached to the form. Once, the DSC of the employer is uploaded, the employer will receive a successful completion of registration form message and an email from Unified Shram Suvidha Platform with a confirmation that theEPFO registration has been completed.
To register with EPF scheme go to the Employee Provident Fund Organisation (EPFO) websitehttp://www.epfindia.gov.in/site_en/index.php.
Go to the section of ‘Establishment Registration’ that opens up a new page with ‘Instruction Manual’. It will explain the process of Employer Registration, followed by registration of DSC [Digital Signature Certificate] of the Employer which is a prerequisite for fresh application submissionBefore registering, you will be provided with the instruction manual and read the details carefully
For already registered users log in to the portal using your credentials- username and password. The instruction manual will appear describing the procedure followed by Digital Signature Certificate (DSC).
Click on “I have read the instruction manual” and proceed to fill up all the details to register.
An email link and pin will be sent to your given email address and phone number, clink on the link to activate your email address and phone.
Upload the required documents, to get yourself registered. Those who are already registered can log in using their Universal Account Number (UAN)
Login to unified portal of EPFO using your Electronic Challan cum Return (ECR) portal credentials https://unifiedportal-emp.epfindia.gov.in/epfo/. Login to EPFO portal using your ECR portal credentials: Once logged in, you can check the details of Establishment Name, Establishment ID, Exemption Status (PF, Pension, EDLI), Establishment Address and PF office.-
Ensure PF details of establishment such as establishment ID, Name, address, exemption status, etc. shown are correct. From ‘Payment’ option drop down select ‘ECR upload’ i.e. To upload ECR, go to Payments tab >> ECR [UPLOAD]
On next screen, i.e. ECR File Upload, click on ‘ECR Help File’ to view the ECR file format To upload the ECR, Select ‘Wage Month’, ‘Salary Disbursal Date’, Rate of contribution and upload ECR text file
Select your ECR text file to be uploaded. An ECR text file appears. Select the remaining fields like File Type (Select ECR), Contribution Rate % (Default value is 12%), add comment, and click on Upload Button:
Uploaded ECR file will be validated for predefined conditions and a screen will appear with a message ‘File Validation Successful’. If ECR file is not validated, error will throw up i.e. if uploaded ECR file fails, you will get an error message. Correct the ECR text file for the specified format and upload again till it is successfully validated.
Once uploaded, the file will be validated by the portal against the pre-defined conditions. Once validation is
successful, you can see the following screen with ‘Validation Successful’ message: Click on Verify button to
generate TRRN (Temporary Return Reference Number).
In the same page TRRN generated will be displayed for the uploaded ECR file. Click on ‘Verify
Generate ECR summary sheet by clicking on ‘Prepare Challan’ button.
On the next screen, you can adjust “Total EDLI Contributions (ER Share A/C 21)” (if required), enter Administration & Inspection Charges for “Total EPF Charges (A/C 2)” & “Total EDLI Charges (A/C 22).” Once done, click on ‘Generate Challan’ Button.
Select payment mode as ‘online’ and choose from any of the banks appearing in drop down menu and click on ‘continue’. This action will take you to your bank’s internet banking login website where you need to login and make payment through net banking
Presently EPFO has tie up arrangement with 10 banks to collect EPFO dues and banks are SBI, PNB, Indian Bank, Bank of Baroda, HDFC Bank, ICICI Bank, Axis Bank and Kotak Mahindra Bank.
On successful payment, Payment/Transaction-id will be generated and e-Receipt for transaction confirmation will be populated. You can also download Acknowledgment File and Receipt File under “In-Process Challan List”. The finalized ECR (Electronic Challan-cum-Receipt) will be updated at EPFO Portal.
Subscribers can make three different types of PF withdrawals on the EPFO member portal. They are:
Subscribers can make the above-listed withdrawals on the EPFO member portal with the attestation of their employer if they have seeded their Aadhaar card details with their UAN.
In order to ensure that employees continue to be enrolled in the scheme and avoid making withdrawals from their PF corpus and instead save it for the future or for retirement, EPFO has listed a number of PF withdrawal rules. They are as follows
Step 1: Log in to ESIC Portal
An employer needs to get himself registered on the ESIC portal.
An employer can register on the ESIC portal by clicking on the ‘Sign Up’ button under the ‘Employer Login’ option on the home screen.
After clicking on the ‘Sign up’ button, the employers need to fill in the details and submit the form.
Step 2: Confirmation Mail
After submitting the form for sign up to the portal, the employer will receive a confirmation mail sent to the registered mail id and mobile number entered at the time of sign up.
The email will contain the username and password details for registering as an employer and employee under the ESIC scheme.
Step 3: Employer Registration Form-1
Next, log in to the ESIC portal along with the username and password received in the mail. This will redirect to the page having the option of ‘New Employer Registration’.
Click on the ‘New Employer Registration’ option. Next, select the ‘Type of Unit’ from the drop-down list and click on the ‘Submit’ button. The ‘Employer Registration – Form 1’ will appear and the employer needs to fill in the details.
The Employer Registration Form-1 contains details pertaining to the unit of the employer, details of the employer and employees.
Once, the complete form is filled by the employer, he needs to click on the ‘Submit’ button.
Step 4: Payment for Registration
After submission of the Employer Registration Form-1, the ‘Payment of Advance Contribution’ page will open where the employer needs to fill the amount to be paid and select the payment mode.
The employer will need to pay the advance contribution for 6 months.
When you join a company having more than 20 employees, you become entitled to EPF benefits. EPFO allots a unique 12-digit permanent number known as Universal Account Number (UAN) to the member. All PF accounts of a member are linked with his UAN. In case you want to avail online services through the EPF portal, you have to link your UAN with Aadhaar and PAN.
No, you will not get interest on the withdrawn amount. However, the amount remaining in the EPF account will continue earning interest.
You have to activate UAN by registering at the EPF member portal before you can process claims or withdraw funds online. You can do it easily by visiting the EPF member portal.
No, the UAN allotted to a member remains the same throughout the service period. A new PF account will be opened by the new employer which will be linked to the UAN of the member.
It is recommended that you transfer your fund from the old PF account to a new one. If you withdraw the amount before 5 years of service, the withdrawn amount is taxable and should be mentioned under income from other sources while filing ITR.
Yes, you can withdraw 75% of your EPF corpus after one month of unemployment. In case you remain unemployed for 2 consecutive months, you can withdraw the remaining 25% of the fund.
As per the recent circular released by the EPFO, UIADI has clarified that EPFO can continue to avail Aadhaar based authentication services for EPF schemes. So, in a way, you can not avail your EPF online services in case you delink your Aadhaar with UAN, as for now. The circular also states that if a member visits the EPFO office for an offline claim using Aadhaar KYC, the PRO will facilitate Aadhaar seeding facility on the spot in order to make the EPF claim online. Further, employees with their Aadhaar seeded with the UAN may not be allowed to raise offline claims from now on.
Contributions made to the EPF are tax exempt; however, the tax calculations are different. The employer’s contribution to the EPF account is not considered as part of your taxable income. So the employer’s contribution is tax-exempt at its source. While, the employee’s contribution is counted as part of his/her taxable income, however, the employee’s contribution is tax deductible under section 80C upto a maximum of 1.5 lakh per annum. So an employee’s contribution towards the EPF account is eligible to for tax-exemption but only under section 80C.
12% of the employee’s salary goes towards contribution to Provident Fund. Also, Employee State Insurance Corporation (ESIC) is deducted on gross salary which is 0.75% from the employee contribution & 3.25% from the employer contribution.
EPF can be withdrawn only at the time of retirement or in case of unemployment and certain emergencies. Full withdrawal can be done after retirement or unemployment for two months. As per the new rule, EPFO allows withdrawal of 75% of the EPF corpus after 1 month of unemployment. The remaining 25% can be transferred to a new EPF account after gaining new employment.
In case, if the EPF subscriber expires, the nominee or the legal heir or the guardian in case of a minor can get the EPF amount. For that he needs to go claim the EPF money by submitting all required documents like Death Certificate and EPF Composite Form. Guardian Certificate is also required if it is claimed by a guardian of a minor other than natural guardian.
You need to have an activated UAN and registered mobile number for withdrawal. Assuming that you have these prerequisites, go to EPF Member’s Portal and log in using UAN. Do check if your documents are verified as KYC in the ‘Manage’ section. Go to ‘Online Services’ and click on ‘Claim’ from the drop-down menu which displays all your personal details. Then, click on ‘Proceed for Online Claim’ to claim your withdrawal and select the claim you want to make under ‘I want to apply for’ like EPF Settlement or EPF Partial Withdrawal.
As explained above, one needs to go to EPF Member’s Portal or e-SEWA Portal to login using UAN and go to ‘Online Services’ to claim and withdraw the fund.
EPF members can make advance withdrawals from their PF accounts for certain specific reasons. The list below gives the reason for which one may make an advance withdrawal online, and also the number of times one may do so online:
Only when it is withdrawn after employment tenure of 5 years, EPF will be exempt from tax. That is not the case if the withdrawal is made before one completes a service period of 5 years. In the latter case, the amount being withdrawn will be taxed. The purpose that the Form 15G/H serves is that it saves one from having TDS deducted from their EPF withdrawal amount.
Yes, one can claim their EPF amount without having to go through the EPFO Portal. To do so offline, one will be required to get a Composite Claim Form, fill it in completely and submit the same.
It is absolutely essential for individuals looking to make a partial withdrawal from their EPF account to provide their PAN details. Failure to do so may attract TDS at the rate of 30% or more. However, if PAN is provided, the rate of TDS applicable shall be 10%.
The primary reason is that EPFO is a long-term investment programme. It helps members in building a retirement corpus. Hence, it does not allow anybody to withdraw their EPF balance while they are working with an organization or establishment.
Yes, you can withdraw your PF in parts for emergency situations, which can be medical requirements, house construction, educational needs, etc. The limit for partial withdrawal will depend on your reason. To be eligible for a partial withdrawal, you will need to meet a particular minimum service limit.
As per the latest EPFO regulations, individuals who are terminated from their job will be allowed to make a withdrawal of 75% of their accumulated corpus. This can be done after 1 month from when they are terminated. Earlier, one was not permitted to make a withdrawal post 1 month. If the individual remains unemployed for a tenure of 2 months, then he or she will be allowed to withdraw the other 25% and settle the PF amount completely.
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If you have provided 5 years of continuous service with an establishment and with your PF account, then you can enjoy a tax exemption on your EPF withdrawal. However, if you withdraw before you give 5 years of uninterrupted service, you will then be required to pay taxes on the withdrawn amount.
No, you do not need to get consent from your employer in order to withdraw your EPF amount. You can go ahead with the withdrawal process directly from the EPFO. However, your Aadhaar and UAN need to be linked, and should be authorized by your employer compulsorily. Once the Aadhaar and UAN have been authenticated accurately, the EPFO member will receive the funds directly from the EPFO.
If you are employed currently and your current organization has opened a new PF account for you which is linked to your previous organization’s UAN, you won’t be eligible to withdraw your PF balance accrued with your previous employer. In this case, it is recommended that you transfer your previous employer’s EPF balance to the new account. This can be done easily with the help of the EPF Member e-Sewa Portal. Log in to the portal; go to the tab labeled ‘Online Services’ and click. Next you will see a drop-down menu from which you must locate and click on the option labeled “One Member-One EPF Account (Transfer Request)”. Please also note that if remain unemployed for a period of over two months, you will be eligible to claim your entire EPF balance after filling up and submitting Form 19.
To apply for the ESI, you need to check the eligibility criterion and then visit - http://www.esic.nic.in/ and fill Form No-1.
You cannot get PF amount in the ESI account because PF is a monetary fund to help employees in unemployment period and retirement; whereas ESI is meant for meeting social securities namely health and insurance for the family and employees. EPF is as good as a savings account maintained for the employees and he can get details of the amount deposited to the EPF account over the period of time and interest accrued. However, ESIC is equivalent to insurance premium paid for medical benefits. Amount paid to ESIC account is not refundable to the employee.
ESI scheme is set to cater the health and insurance needs of the employees and is funded by the employees and the employer. For this purpose, registration with the government is required which is called ESI registration.
Who are the contributors in PF and ESIC and what percent of income or salary is deducted in EPF and ESIC?
EPF:-The employer and employee both contribute 12% each of the employee’s salary (basic + dearness allowance) to the EPF. However, in case an establishment opts for EPF registration voluntarily then 12% reduces to 10%.
ESIC:-Currently, the employee’s contribution rate (w.e.f. 01.07. 2019) is 0.75% of the wages and that of employer’s is 3.25% of the wages paid/payable in respect of the employees in every wage period. Employees in receipt of a daily average wage upto 137/- are exempted from payment of contribution.
To get information related to PF Account, an employee is required to file a request in Form 12 with his employers and such form gives the details of the money that has been deducted till date from salary of employee towards EPF and the total amount deposited along with date of deposit in those EPF accounts.
However, with advancement of technology, all records of EPF Accounts have been shifted online. Therefore, an employee can check his EPF passbook after creating login credentials at EPF portal using his UAN.
Rate of interest on balance in EPF account keeps on varying every year. The rate of interest of EPF for the year 2019-2020 is 8.50%.
All Companies can be certified with ISO Standards. Regardless of size, nature, and type, all organizations are eligible for the ISO Certification. From Small Scale (Even one person) organizations to large scale organizations can take ISO Certification.
Upto FY 2019-20, any contribution made to EPF Account, whether for employee contribution or for employer contribution, is entitled to deduction under section 80C of Income Tax Act. However, aggregate deduction shall not exceed 1,50,000.
With effect from FY 2020-21, all individuals are available with the option to pay tax as per the new regime. Under the new regime, no deduction is available for contributions made to EPF Account. Therefore, if assessee opts for new scheme of taxation then no deduction shall be available.
To check the account balance of EPF on the EPFO portal, you need to have an active UAN (universal account number). Further, to check the balance, an employee is required to create online credentials on EPF portal. Post creation of login credentials, please,
visit https://passbook.epfindia.gov.in/MemberPassbook/Login, and then enter your UAN and password. After you enter the credentials, the website allows you to download and view your EPF account statement.
The first step is to visit the EPFO website and then click on the login page. The page will then ask you to enter your username and password if you have already registered with the portal. If not, you will have to register by entering the details requested.
In order to create the PF account, the employee needs to have a UAN number first. UAN of the employee is generated and shared by Employer himself. To generate a UAN number, the employer must log in to the EPF Employer portal using the company id and password. And then, clicking on the tab that says “Register Individual” in the “Member” section.
System will ask you to enter the details of the employee, such as PAN, bank details, Details of nominee etc. Once the approval is given to all by the employer, new UAN numbers are generated for all the employees. This unique UAN number can be found out easily by following a few steps. These are:
To know the Pf number by name, you need to go EPFO’s unified member portal for the services related to UAN. Select the option that says “know your UAN status.” Clicking on this tab will redirect you to another page. Portal will ask you to first validate your mobile number through One Time Password and upon correct validation of mobile Number portal will redirect you to another page where you need to enter other details such, Name, date of birth and either of Aadhar Number or PAN or Member ID.
Upon entering all details correctly, click on “Get Authorization Pin” and you will receive OTP on your mobile number. After entering the OTP, the system will show the UAN number of the concerned person.
Yes, the EPF amount can be withdrawn online through the member portal of UAN. All one needs to do is activate his UAN and then Login to the “Online withdrawal” portal. The amount to be withdrawn can be entered, and status can be checked on the same portal.
ESI or penchant application form needs to be downloaded from the ESIC portal by the employer, and the details of the employee need to be filled. The employee then needs to submit a copy of this form with the family photograph and the dependants’ photographs duly attested. The ESIC office, after all the relevant checks, issues an ESI card to the employee.
ESIC Card can also be downloaded online from www.esic.in portal. Post login at ESIC portal by employer, option can be seen to download EISC Card of employees.
ESI is a premium paid for medical benefits. If no benefit is obtained from it, there is no option available to withdraw amount from ESI Account.
Your UAN number has been issued to bring in all your Employee Provident Funds under the purview of one unique number. The EPFO promotes this unified system as ‘one employee-one EPF account’. So, you can pull in up to 10 PF accounts within this singular system by visiting the EPFO portal.
The ESI Scheme will be calculated on the gross salary of 21,000 if the salary is above 21,000 the ESI will still be constant.
The ESIC scheme does not cover the workers or the employees that earn more than 21,000 per month and in the case of a person with disabilities, the maximum wage is 25,000
The employee insured person and the family are entitled to avail medical benefits from the very first day of his or her joining the insurable employment.
Yes, the statutory responsibility of the employer under section 2A of the Act read with the regulation 10-B to register their Factory/ Establishment under the ESI Act within 15 days from the date of applicability to them. The ESI act 1948 states that an establishment that has more than ten employees in the organization and has a maximum salary of 21,000 per month should mandatorily apply for the ESI registration under the ESI Act within 15 days
The contributions that are paid on insurance numbers cannot be transferred to another number because all the insurance numbers are unique and are issued to a person. The ESI number is just like the PSN which cannot be transferred. The ESIC is also advised to continue the same number even if the person is changing employers.
The government had introduced various health care benefits for poor families. The families that are covered under the NHPS scheme will be able to access medical facilities for medical treatment and their dependents.
Employers will not be able to generate the challan online in case the establishment is not registered. The employer will also need to register to create the User ID and password in order to access the details on the EPFO portal. Hence it is mandated for the employer to register online. All new registrations must be made online as the offline registration process has been done away with.
When the employer is attempting to register the following error messages can show up:
“No Record Found” upon entering the establishment id – The employer must verify the code and extension number and the EPFO office. If all details are accurate, then the employer must contact the concerned EPFO regional/Sub Regional office.
“Your Establishment is already registered” upon entering the establishment id – The employer must verify the code number and extension number if any, and the correct EPFO Office.
If the details are accurate, the employer must send a mail to the EPFO Helpdesk on firstname.lastname@example.org and mention“Reset Registration”. The employer will receive a form which has to be submitted under the signature of employer/Authorized signatory to the concerned local EPFO Office. After getting SMS on successful resetting of registration; the employer can register again.
The employer can modify the details on the portal when the need arises. The procedure is as detailed below:
Mobile Number – The employer must log in to the Employer Portal. Then click on the link “Edit primary mobile number” under “PROFILE”. The employer must enter the new mobile number; an SMS with a PIN on the new mobile number will be received by the employer. Enter the PIN and click “Change Primary Mobile”. Confirmation SMS will be received on the new mobile number, which is now the primary number.
Email id – The employer must log in to the Employer Portal. Under the “PROFILE” Menu, click on the link “Confirm primary email”. The employer needs to enter a new email id replacing the id that appears. Then click on the “Send Verification link”.
An email message will go to the registered email id. The employer must go to the email account and click the link in the message received. The verified email id will be recorded in the system, and in the future, all emails will be received on the new id.
Yes, the registration procedure has to be completed for every establishment.
If the employer forgets the user ID or password, then the employer must click on the “Forgot Password” link in the login screen. The password can be reset using the establishment id, primary email id, and mobile number.
No, in case the PIN is not filled up at the time of registration, the employer will need to fill up all the details again and request for a new PIN.
Email and mobile details are used to communicate other EPF account details after the registration process is complete. In case profile details are edited, the new details will be sent to the additional mobile numbers that have been provided as well.